3. Health & Safety Guidelines
Health & Safety Guidelines for All Participants
Stay home if unwell
If you experience symptoms such as fever, cough, cold, flu-like illness, or any contagious condition, please refrain from attending in-person sessions and inform the conference Secretariat.
Maintain good personal hygiene
Wash hands regularly with soap and water
Use hand sanitizers available throughout the venue
Avoid touching your face after using public transport or shared surfaces
Masks & sanitizers
Masks are not mandatory, but are recommended in crowded indoor areas such as plenary halls, poster zones, and queues
Hand sanitizers will be available at key locations within the venue
Respect personal space
Participants are encouraged to maintain reasonable personal distance during sessions, breaks, meals, and networking activities.
Report any health or safety concern immediately
Conference staff, volunteers, and venue personnel are trained to assist. Please report any concern promptly so it can be addressed.
Venue Safety & Hygiene Protocols
All lecture halls, breakout rooms, and common areas will be cleaned and prepared according to venue safety standards
Hand-sanitizer stations will be placed at entrances, restrooms, hallways, and dining areas
Emergency exits and evacuation routes will be clearly marked and indicated on venue maps
First-aid support and onsite medical assistance will be available during conference hours
Trained staff will be present to support safety, health, and accessibility needs
FLORENCE 2026 follows a strict Safety & Conduct Policy, ensuring zero tolerance for harassment, discrimination, or unsafe behavior
What to Bring | Important Reminders
Valid passport or government-issued photo ID
Travel health insurance (strongly recommended for international delegates)
Personal medication and copies of prescriptions
Mobile phone with international roaming or local SIM/eSIM
Basic hygiene items (hand sanitizer, masks if preferred)
Emergency contact details (home country & local)
Awareness of German laws and public etiquette
Comfortable walking shoes (venues and city areas are walkable)
Power adaptor (Germany uses EU Type C & F plugs)
Emergency & Support Contacts
FLORENCE 2026 Conference Assistance: pravalikaande@florenceconference.com
Emergency Numbers in Germany (Important)
Germany uses nationwide emergency numbers, available 24/7 and free of charge:
- 112 — Medical Emergency / Fire / Ambulance
- 110 — Police
Save these numbers on your phone upon arrival.
Medical Facilities & Pharmacies (Berlin)
Hospitals & Emergency Care
Berlin has an extensive network of modern hospitals and emergency medical services.
Major hospitals include:
- Charité – Universitätsmedizin Berlin (one of Europe’s leading medical institutions)
- Other public and private hospitals across the city
Pharmacies (Apotheke)
- Easily identifiable by a red “A” or green cross symbol
- Many pharmacies offer English-speaking assistance
- Emergency (24-hour) pharmacies operate on a rotating basis and are widely available
Safety Tips While Traveling in Berlin
Berlin is a safe and welcoming city. As with any major international destination, basic precautions are recommended:
Secure personal belongings
Use zipped bags, especially in busy areas such as train stations, public transport, and tourist zones.
Use authorized transport services
Official taxis, ride-hailing apps, and public transport are reliable and safe.
Save key locations on your phone
Keep your hotel and conference venue saved on maps (offline access recommended).
Respect traffic and public rules
Follow pedestrian and cycling rules; observe designated crossings.
Follow local norms
- Smoking is prohibited in indoor public spaces and public transport
- Dispose of waste only in designated bins
Your Health & Safety Come First
We encourage all participants to take care of themselves and one another.
If you require assistance at any time — whether related to health, safety, accessibility, or personal comfort — please contact the conference team.
Together, we make FLORENCE 2026 a safe, respectful, and memorable experience for everyone.
Fostering Leadership, Opportunities, Research, and Excellence in Nursing Conference & Education scheduled during 28-30 September 2026 in Berlin, Germany, where innovation meets excellence.